View Full Version : Microsoft Outlook questions

05-19-2006, 07:07 PM
I currently have three active PC's in the house, two desktops and a laptop.

The one desktop is slated to go to my mother-in-law. I installed all of my programs to the new desktop, and transferred all of my files and my settings using the file transfer wizard. The only thing left on the old computer is my emails.

First question-- How can I move all of these emails from my old desktop to the new one? I use Outlook 2000 on the old one and Outlook 2003 is installed on the new one. I would also like to easily transfer all of my contacts too.

Next question-- I would like to download and store my emails on both the new desktop and my laptop. (Synchronize?) The two computers are already set up in a network, with the desktop as the "main" computer (where the printer drivers, etc are installed). I'm guessing I need to set up the emails to download on the desktop and synchronize them to the laptop, but I need to know how to do this so all of my emails and contacts from my desktop computer will be on my laptop if I take my laptop with me. Both have Outlook 2003.
Can this even be done using Outlook?
What do the rest of you do who use email on more than one computer?

Thanks in advance for the help. Let me know if you need anymore information.

05-19-2006, 07:47 PM
If your ISP mailbox isn't too small and you check your email on each at least every couple days, you could set both to leave them on the ISP for 2 or 3 days. I've never tried it with multiple machines both both should fetch any new ones [to it] when you log on. The downside being that if you only used one for a week straight the other would be missing some. Could set it for manual delete, but that's a PITA in IMO.

Initially, [can't remember the suffix; .psc or something] you could pull the email file from your windows profile and paste it to the other one.

The network gurus around here likely have better ideas, but that's one option anyway!

Any suggestions for my DVD burner?!:confused:

05-19-2006, 07:50 PM
Reread; better idea! I thought you were trying to syncronize for travel and things where it won't always be on your network. If it is, I think you can still run a roaming profile like NT based networks allowed......just don't ask me how to do it! :o

Good Luck! :beer:

05-19-2006, 08:15 PM
Moving the old ones will be easy (I think), both e-mails and contacts. There may be an easier way, but here's what I have done. Go into your old emails and highlight them and copy them to a new file called inbox.pst. Then transfer that file to the new computer via cable connection or flash drive. The contacts are done the same way if I remember right, save as contacts.pst You need to move them to the Outlook folder if you did not put them there at transfer.

Accessing my mail from 2 different computers, I make my main computer dowload the emails when I open Outlook, then they are stored there. The second computer I set to leave a copy on the server, that way I can still get it from the main one If I need to. Be careful, some servers will only leave a copy there for a few days.

05-19-2006, 10:01 PM
I figured out what I'm doing with moving the emails--
I created a folder on my network drive, highlighted all my emails, and dragged them into that folder. Then I went into the other computer, highlighted all the emails in that folder, and dragged them into my inbox on the new computer. Then I did the emails in my sent folder, all of my saved folders, and my contacts. It's really easy!

05-19-2006, 11:36 PM
Glad you got it too work AndyM :thumb: That sounds pretty easy; just grabbing the original [outlook.pst That's it! :o not .psc] is to me even easier, but finding the file is a pain if you forget where it's at.

C:\Documents and Settings\{user-whoever}\Local Settings\Application Data\Microsoft\Outlook

Also, when I went to look for it, I remebered you can do an export from the File drop down menu, in your choice of .pst, Excel, csv ect.

I'm back up and running now; hope you solve part II of your questions. :beer:

05-20-2006, 07:56 AM
Another way to get the same emails on two computers is using a forward. In your ISP email settings you might have that option. Ofcourse you would have to have a seperate email account for each of the respective PC's.

...if your interested in this option I can provide more detail as needed.